Skip to main content
Files come into Studiograph in one of two ways, depending on what they are:
  • Media — images, video, audio, and fonts — is stored as-is in your library, inside the folder you choose.
  • Documents and data — PDFs, Word documents, spreadsheets, text files — are converted into entries you can read, edit, and search. The original file is kept alongside the entry for download.

How to import

1

Open Import files

Choose Import files… in a folder’s … menu, or click Import in the library. You can also drop files onto the library.
2

Stage your files

Drag files — or whole folders — into the dialog, or use Browse files and Browse folders. Remove anything you didn’t mean to include. Unsupported files are skipped, and the dialog tells you how many.
3

Pick a destination and import

Click Next, choose the destination folder, and click the Import button. The folder you started from is picked for you — or, if you started from the library, your default folder from Settings → Preferences.
The import runs in the background, with its progress shown in a notice you can cancel. When it’s done, View assets opens the folder’s files. Media appears there right away; documents appear as new entries in the folder. To skip the dialog, drop files straight onto a folder — its view, or its row in the sidebar — and they’re imported into that folder at once. A dropped folder keeps its subfolders.
Who can see an imported file follows the folder you put it in. See Sharing & permissions.

Supported file types

Anything not listed is not supported, and nothing is stored for it. For office files, convert first:
  • Word .doc — re-save it as .docx.
  • Excel .xls — re-save it as .xlsx; it imports as one dataset per sheet.
  • Pages — export it as .docx.
  • Numbers — export it as .xlsx or .csv.
  • PowerPoint and Keynote — export as PDF and import that.

What conversion means

When a document or data file becomes an entry:
  • A PDF or Word document becomes a document entry holding the extracted text.
  • An Excel workbook becomes one dataset per sheet, skipping empty sheets. A workbook with more than 20 sheets isn’t imported at all — split it up first.
  • A CSV or TSV file becomes a dataset with the data as-is.
  • A text file becomes a note; a code or JSON file becomes a note holding the code.
  • A Markdown file becomes an entry directly — no conversion needed.
The original file is kept with the entry. To download it, open the entry’s … menu and choose Download → Original file, or use Download original next to Imported from in the entry’s fields. Conversion keeps the content, not the file’s formatting: layout, signatures, annotations, tracked changes, and spreadsheet formulas aren’t preserved (computed values are kept). For anything that can’t produce an honest entry — a corrupt, password-protected, empty, or over-limit file — the import is rejected with a clear message and nothing is stored.
Deleting an imported entry also deletes its original file, unless a copy of the entry still points to it. The delete dialog tells you exactly what goes.

Size limits

Files over these limits are rejected at import — nothing partial is stored. Attaching a file to an agent chat has its own, smaller limits, because chat attachments aren’t imports.

Where your files are stored

Entries are text; uploaded files are stored separately, in storage that comes with your workspace — on Studiograph Cloud, dedicated object storage set up with your workspace, with nothing to configure. Files are referenced by permanent links, so renaming a file or moving the entries that use it never breaks anything. Moving a file to another folder keeps its link, but can change who can open it — see Moving files between folders.

Who can see a file

  • The library only shows you files in folders you can access.
  • Images, video, audio, fonts, and data or text files open for anyone who can access the folder they live in. They also display for anyone reading an entry that embeds them, as long as the person who placed them there could open them. That holds when the entry moves to another folder, too — see What moves with an entry.
  • Documents, design files, and archives open only for people with access to the folder they live in.
  • A public share link shows only the files embedded in that one shared entry — and files from another folder only if the person who last saved the entry can open them.