Folders

Folders are how you organize work in Studiograph — one per project, client, or team function. Every entry lives in a folder, and folders nest as deep as you like. Each folder also controls who can see what’s inside it; see Sharing & permissions.

Creating a folder

Anyone in the workspace can create a folder. You automatically become its Admin, and the folder starts private to you until you share it. Where you start decides where the folder goes:

• New folder (from New in the top bar) creates a top-level folder.
• New subfolder… (from a folder’s … menu, or by right-clicking the background of a folder’s view) creates a folder inside that one — the dialog is titled New subfolder in [folder] so there’s no doubt.

The folder menu

Each folder’s … menu — in the sidebar, or in the folder’s own toolbar — holds:

• Share — who has access, and a link to the folder. See Sharing.
• New entry, New subfolder…, and Import files…
• Move to… and Settings… — for folder admins on a top-level folder, and for anyone who can edit a subfolder.

A workspace Owner who finds a folder with no admin at all sees Adopt folder, which makes them its admin.

Inside a folder

A folder’s view lists its entries, with subfolders first. When the folder holds files, the Assets button in its toolbar switches to them. The up arrow takes you to the parent folder. See Views and Library. Drop files onto a folder — its view, or its row in the sidebar — to import them straight into it. See Importing files.

Renaming a folder

Choose Settings… from the folder’s … menu. The Folder settings dialog has the folder’s Name; edit it and press Enter or click away to save. Links to the folder keep working after a rename.

Nesting subfolders

Folders can contain subfolders at any depth — the sidebar shows them as an expandable tree. Sharing a folder covers everything nested inside it, so a subfolder is a good way to group work that should travel with its parent’s access. A subfolder can also be shared on its own, with people who can’t see its parent. For them, it shows up as its own row in the sidebar.

Moving a folder

Choose Move to… from the folder’s … menu, and pick a destination in the Move folder dialog — the first row, named after your workspace, makes the folder top-level. You can also drag a folder onto another one in the sidebar; Studiograph asks before it moves anything. A folder keeps the people it’s shared with directly, but access it inherited from its old parent can change. When a move changes who can see the folder, a confirmation tells you how many people will gain access and how many will lose it before you click Move folder.

Archiving a folder

Archiving is a reversible way to tidy up finished work, for top-level folders. A folder admin opens Settings… from the folder’s … menu and chooses Archive folder under Danger zone. The confirmation says how many entries and subfolders it holds. An archived folder disappears from the sidebar, search, and the library, but nothing inside it is lost. To bring it back, go to Settings → Archive, open the folder’s … menu, and choose Restore. See Archive & recovery.

Deleting a folder

Delete folder is under Danger zone in the folder’s Settings… dialog. What happens depends on where the folder sits:

• A subfolder — its entries can be restored from Settings → Archive for 30 days, and its files move to the parent folder instead of being deleted.
• A top-level folder — deleting is permanent. The confirmation lists how many entries, subfolders, and files will go, and asks you to type the folder’s name. Its files are deleted too, and anything already deleted from the folder can no longer be restored.

Your starter folder

When you join a workspace, you get one folder of your own, named {First name}‘s Folder. It’s an ordinary folder: private until you share it with specific people, renameable, and deletable. It can’t be shared with everyone in the workspace. If you delete it, it’s gone for good — Studiograph won’t recreate it.