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Access in Studiograph is set per folder. Every folder starts private to the person who created it and becomes shared the moment you add someone else. In the app, a private folder is invisible to everyone but you, including the workspace Owner. Two rules make access easy to reason about:
  • A grant covers the whole folder — sharing a folder shares everything in it, including all its subfolders.
  • Sharing only adds access — sharing a folder or its parent never takes access away from anyone. Moving a folder can, and Studiograph tells you who gains and who loses access before it happens. See Moving a folder.

The Share dialog

Choose Share from a folder’s … menu — in the sidebar, in the folder’s toolbar, or by right-clicking the folder in a list. The Share {folder} dialog has:
  • Link — the folder’s address, to paste anywhere. It opens only for people with access.
  • General access — Restricted (only the people listed) or Everyone in {workspace}.
  • People — everyone with direct access, each with a role (Admin or Editor) and a remove button. Use Add a member to bring someone in; new members join as Editor.
  • Inherited access — a read-only list of people who can already see this folder because a parent folder is shared with them.
Everyone who can open a folder sees its link. Only its admins see and change the rest. Add a member lists people already in your workspace. To share with someone new, invite them to the workspace first from the Studiograph Cloud console (Team → Invite) — see Your account — then add them here. Removing someone asks you to confirm, and the last Admin can’t be removed or demoted — every folder always has at least one.

Admin vs Editor

An admin of a folder is also an admin of every subfolder inside it.

Sharing with everyone

Setting General access to Everyone in {workspace} opens the folder to your whole team, to view and edit. A confirmation spells it out — “Everyone in {workspace} — N members — will be able to view and edit this folder” — before you click Share with everyone. Personal starter folders can’t be shared with everyone.
“Everyone in {workspace}” means everyone on your team — it does not publish the folder to the internet. Turning it off again shows a Turn off sharing warning: people who only had access through the Everyone setting lose it.
When a parent folder is shared with everyone, its subfolders show “Shared with everyone via {ancestor}” — inherited access you manage on the parent. Everyone-shared folders get a globe icon in the sidebar.

What the workspace Owner can and can’t do

Being a workspace Owner doesn’t make you an admin of every folder. In the app, an Owner sees only the folders they belong to or that are shared with everyone, like anyone else. What Owners do get:
  • Adopt folder — on a folder that no longer has any admin, an Owner can take it over.
  • Settings → Archive — Owners see every archived folder, and can restore or permanently delete it.
  • Member management — Owners can manage who has access to top-level folders they can see.
On Studiograph Cloud, only a Cloud Owner is a workspace Owner; a Cloud Admin has the same folder access as a Member. You can share a single entry with someone outside the workspace — no account or sign-in needed.
1

Create the link

Open the entry’s … menu, choose Share, and click Create public link. The link is copied for you automatically.
2

Send it

Anyone with the link gets a read-only, printable page with the entry’s title, its body, and when it was last updated. Fields, comments, and the author aren’t shown, and search engines don’t index the page.
3

Revoke it when you're done

Choose Stop sharing in the same dialog. The confirmation — “Stop sharing? Anyone with the link loses access.” — takes effect immediately, and the link then shows This link is no longer available.
The public page updates automatically every time the entry is saved. A dataset appears as a read-only sheet with the team’s filters and sort, and an artifact opens the way Show does, with its live data. Files embedded in the entry are included; files from other folders only if the person who last saved the entry can open them. Each entry can have one active public link at a time, and creating one requires edit access to the entry’s folder. A dot beside Share in the menu means the entry has a link. Links don’t expire and have no password; they use a long, unguessable address. If you stop sharing and later share again, the entry gets a brand-new URL, so the old one stays dead.
A public link works for anyone on the internet who has it. Share it only where you’d be comfortable with the entry being seen, and use Stop sharing the moment it should go dark.