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Access in Studiograph is set per folder. Every folder starts private to the person who created it — a solo folder — and becomes shared the moment you add someone else. Solo folders are invisible to everyone but you, including the workspace Owner. Two rules make access easy to reason about:
  • A grant covers the whole folder — sharing a folder shares everything in it, including all its subfolders.
  • Access only ever adds up — moving a folder or sharing a parent can give people access, but it never silently takes access away.

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The Share dialog

Open a folder’s … menu in the sidebar and choose Share, or open the folder under Settings → Manage folders. The Share {folder} panel has three parts:
  • General access — Restricted (only the people listed below) or Everyone in {workspace}.
  • People — everyone with direct access, each with a role dropdown (Admin or Editor) and a remove button. Use Add a member to bring someone in; new members join as Editor.
  • Inherited access — a read-only list of people who can already see this folder because a parent folder is shared with them.
Only a folder Admin can manage members. Removing someone asks you to confirm, and the last Admin can’t be removed or demoted — every folder always has at least one.

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Admin vs Editor

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Sharing with everyone

Setting General access to Everyone in {workspace} opens the folder to your whole team. A confirmation spells it out — “Everyone in {workspace} — N members — will be able to view and edit this folder” — before you click Share with everyone.
“Everyone in {workspace}” means everyone on your team — it does not publish the folder to the internet. Turning it off again shows a Turn off sharing warning: people who only had access through the Everyone setting lose it.
When a parent folder is shared with everyone, its subfolders show “Shared with everyone via {ancestor}” — inherited access you manage on the parent. Everyone-shared folders get a globe icon in the sidebar.

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What the workspace Owner can and can’t do

The Owner can administer any folder in the workspace from Settings → Manage folders — rename, archive, delete, and manage members — even for folders they don’t belong to.
Administering a folder is not the same as reading it. An Owner who isn’t a member of a folder sees only its member list and entry counts — they cannot open or read the entries inside, and other people’s solo folders don’t appear in their sidebar at all.
You can share a single entry with someone outside the workspace — no account or sign-in needed.
1

Create the link

Open the entry’s Share dialog and click Create public link. The link is copied for you automatically.
2

Send it

Anyone with the link gets a read-only, printable view of the entry — its title, its body, and the images embedded in it.
3

Revoke it when you're done

Click Stop sharing. The confirmation — “Stop sharing? Anyone with the link loses access.” — takes effect immediately.
Each entry can have one active public link at a time, and creating one requires edit access to the entry’s folder. Links use a long, unguessable address; if you stop sharing and later share again, the entry gets a brand-new URL, so the old one stays dead.
A public link works for anyone on the internet who has it. Share it only where you’d be comfortable with the entry being seen, and use Stop sharing the moment it should go dark.