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The library is one place to see every file — image, video, audio, font, or attached document — across the folders you can access. It isn’t separate storage: assets live in folders, and the library is a view over them. A shared folder’s assets are visible to everyone in that folder; a private folder’s assets are visible only to you. Open the library from the sidebar. Each tile shows a preview, its media type, and a badge for the folder it lives in.

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Browsing and filtering

The toolbar gives you one Filters control and a search box scoped to your results:
  • Folder — only assets from specific folders.
  • Group — only assets in a group you’ve made (see below).
  • Media type — images, video, audio, fonts, documents, and so on.
  • Usage — All assets, Referenced (used somewhere), or Unreferenced (not used in any entry).
Sort by Name or Added, in either direction.

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The asset view

Click any asset to open it full-size. From here you can:
  • Copy link — a direct link you can paste in Slack or email. Only people in your workspace can open it.
  • Copy embed — ready to paste into an entry’s body so the file displays there.
  • Download the file, or Open in new tab for types without a preview.
  • See where it’s used — the references popover shows Used in N entries.
  • Move to folder… or Delete from the overflow menu.
Fonts show a type specimen instead of a preview, with a Copy @font-face action for use in artifacts.

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Adding files

Drop files anywhere on the library grid. The Add to a folder dialog sorts them for you — media is stored as-is, documents become entries — and asks which folder they belong to. For everything about supported types, size limits, and conversion, see Importing files.

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Organizing with groups

Groups collect related assets across folders — a brand kit, a photo shoot, approved logos. Select assets and choose Add to group, then pick an existing group or New group…. Groups are shared with your team, an asset belongs to at most one group, and Ungroup removes it. Grouping something doesn’t change who can see it — permissions always come from the asset’s folder.

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Moving assets between folders

Select assets and choose Move to folder… to re-home them into any folder you can edit. Links to the asset keep working — embeds in entries and artifacts never break when an asset moves.
Moving an asset into a folder shared with Everyone makes it visible to your whole workspace — the dialog warns you before you do it.

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Deleting assets

Deleting an asset is permanent and removes the file itself — anywhere it was embedded will show a missing-file note. The confirmation dialog warns you when references would break.
Deleting an entry is different: assets it used stay in the library unless you opt to delete them too. See Entries.

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Who sees what

The library only ever lists assets from folders you can access. Archived folders drop out of the library (their files keep working wherever they’re already embedded). For the full picture of how embedded media behaves for viewers, see Importing files → Who can see a file.