Your library

The library is one place to see every file — image, video, audio, font, document, or anything else you’ve imported — across the folders you can access. It isn’t separate storage: files live in folders, and the library is a view over them. A shared folder’s files are visible to everyone in that folder; a private folder’s files are visible only to you. Open it with Library in the top bar. Each tile shows a preview, the kind of file, and a badge for the folder it lives in — click the badge to open that folder.

A folder’s files

Every folder has the same view of its own files. When a folder holds files, its toolbar shows an Assets button (an image icon); click it to switch from the folder’s entries to its files, and again to go back. It works just like the library, scoped to that one folder.

Browsing and filtering

The Filters button in the toolbar holds a search box (Search assets…) and the filters:

• Folder — only files from specific folders.
• Media type — Images, Documents, Fonts, Videos, Audio, Design files, Archives, Data, Text, or Other.
• Usage — All assets, Embedded in an entry, or Not embedded in an entry.

Search matches file names, the names of entries that use a file, and what’s in an image — Studiograph describes each image when it’s imported, including any text in it. A filter only appears when there’s something to choose between, and Clear all resets them. Inside a single folder, only Media type applies. The Arrange menu sorts by Name or Added, Ascending or Descending. Newest first is the default.

The asset view

Click any file to open it full-size. From here you can:

• Copy link — a direct link you can paste into Slack or email. It opens only for people who can open the file — see Who can open a file.
• Copy embed — ready to paste into an entry’s body. An image displays in place; other files appear as a link.
• Download the file. Files without a preview offer Open in new tab.
• See where it’s used — when an entry embeds the file, a button shows Used in N entries, and clicking an entry in the list opens it.
• Move to folder… or Delete, from the … menu.

Fonts show a type specimen instead of a preview, and Copy @font-face in place of Copy embed, for use in artifacts. In the library, Show all in the file’s folder narrows the grid to that folder, and the arrows step through the files you’re browsing.

Adding files

Click Import in the toolbar, or drop files anywhere on the library. The Import files dialog asks which folder they belong in: media is stored as-is, and documents become entries. In a single folder’s view, drop files on it to import them straight into that folder. For supported types, size limits, and conversion, see Importing files.

Working with several files

Tick the checkboxes on tiles to select several files. The selection bar offers Move to folder…, Download (several files arrive as one zip), and Delete.

Moving files between folders

Choose Move to folder… — or drag a file onto a folder in the sidebar — to re-home it in any folder you can edit. A file’s link never changes when it moves, but who can open it does, so the dialog tells you both sides before you move:

• Who gains access — for example, moving into a folder shared with everyone means everyone in the workspace can open the file.
• Who loses access — if entries outside the new folder use the file, people who can’t open the new folder see a blank space where it was.

When a move would hide the file from someone, choose Move anyway — or, when it’s offered, Move and keep it visible, which keeps the file showing in the entries that already use it.

Deleting files

Deleting a file is permanent and removes the file itself. The confirmation tells you how many entries use it; anywhere it was embedded shows a missing-file note afterward. You can delete a file if you can edit its folder.

Who sees what

The library only ever lists files from folders you can access. Archived folders drop out of the library, while their files keep working wherever they’re already embedded. For the full picture of who can open a file, see Importing files → Who can see a file.